University of New Hampshire

School of Law

UNH Law Registrar - Room Reservations

UNH Law Room Reservations
Room Rental Policy

Room rentals for law related:

  • workshops
  • meetings
  • events

are available through the University of New Hampshire School of Law on a space available basis.

General Rental Guidelines

  1. All room bookings must be submitted using the Room Rental Form.
     
  2. Faculty and staff reserving rooms for external groups must be a primary participant in the event and are still required to complete the Room Rental Form.
     
  3. Any event considered by the UNH School of Law to be potentially harmful to the public image of the UNH School of Law will not be allocated space.
     
  4. Rooms may be rented during normal business hours on a space available basis and are not available during exam weeks.  A fee will be charged for rentals that take place outside of normal business hours.  Business hours are 8:00 a.m. – 4:30 p.m.  Monday through Friday.
     
  5. Groups renting space will be held financially responsible for any special cleaning, maintenance or repair resulting from the event or activity.
     
  6. Full day = more than 4 hours      Half day = 4 hours or less

Rental Fees

Room Capacity Full Day Rate Half Day Rate
Rm 101 - Zeliff Conference Room 16 $100 $50
Rm 102 16 $100 $50
Rm 103 34 $200 $100
Rm 175 - Tenney Family Boardroom 25 $200 $100
Rm 200 80 $300 $150
Rm 201 30 $150 $75
Rm 205 70 $300 $150
Rm 227 34 $100 $50
Rm 229 100 $400 $200
Rm 282 163 $400 $200
Rich Rm 140 $400 $200
Rm 228 - Douglas J. Wood Boardroom 32 $200 $100
Rm 274 40 $200 $100
Rm 283 - Karl Jorda Conference Room 10 $200 $100
Courtroom 54 $200 $100

Room Request Process

The electronic Room Rental Request Form is required for all room requests from external groups for law related workshops, meetings or events. Requests will not be considered until the form has been submitted. Submitting the form does not ensure a reservation, only that you have indicated interest. You will be notified via email of the approval or denial of the request. Please allow up to seven business days from the time the request is submitted for a response.

Room requests will be approved once all classes for the semester have been assigned classrooms and entered in the Room Book.

In general:

  • mid August for the fall semester
  • mid January for the spring semester
  • mid May for the summer semester

Billing

Payment is due according to the terms of your Rental Agreement, generally two weeks prior to the date of your rental. Please refer to your agreement for a specific due date.


Liability

Requirements for State of NH

The State of NH is self-insured, this is sufficient for state-sponsored rentals.

Each department renting space is required to provide a letter of self insurance for each event they hold. 

Letters are usually generated from the State of NH Risk Management Unit.

Requirements for All Others

Acord Certificate of Liability Form 25, with the following elements:

  1. UNH Law listed as certificate holder
     
  2. General Liability Coverage - $1MM per occurrence, $2MM aggregate
     
  3. Workers comp coverage is required if the host will have employees working on site. 

    Minimum coverage in the amount of: $100k/$500K/100K

Other coverage we would like to see, but not required

$1MM umbrella policy

Organizations that do not have the minimum required coverage may buy a one-time “event policy”.  There are many online companies that sell these.

Proof of Insurance must be provided before an event/meeting will be approved.

Email required insurance certificates to:
reservations@law.unh.edu


Equipment and Provisions

Information on A/V equipment by room

A/V assistance is provided by UNH Law between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday. All classrooms and boardrooms on campus have a phone with the A/V Assistance Helpline listed. A/V assistance outside of these hours will incur charges based on the hourly rate of our 3rd party A/V contractors and will have to be arranged at least two weeks in advance of the rental.

Parking

On street parking is available around the campus on the main streets. Please refer to the parking map for locations. Parking is strictly prohibited at all times in the fire lanes, no parking zones, reserved spaces and grassy areas. Parking is also prohibited in the White Park lot. Vehicles parked in any of these areas or found blocking neighboring residents’ driveways may be towed without notice at the owner’s expense. Event attendees may also park in the school owned parking lots if space is available.

Food Service

If you plan to have food catered for your event, you are required to provide UNH Law with the caterers name and their contact person.  Your caterer may be required to provide proof of liability insurance. Your agreement will specify if this is necessary for your event.

Signage and Decorations

No signage or decorations are permitted without the prior approval. Tape, tacks or nails are not allowed on any walls, woodwork, tables, monitors or screens.

Damages

Facility users will be billed for any damages that occur during their event.

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