Room Rental Policy

Room rentals for law related events are available through the University of New Hampshire School of Law (UNH School of Law) on a space available basis.

General Rental Guidelines

1. All room bookings must go through the Registrar’s Office using the Room Rental Form.
    
2. Faculty and staff reserving rooms for external groups must be a primary participant in the event and are still required to go through the Registrar’s Office.
    
3. Any event considered by the UNH School of Law to be potentially harmful to the public image of the UNH School of Law will not be allocated space.
    
4. Rooms may be rented during normal building hours on a space available basis and are not available during the weeks of final exams.
    
5. Groups renting space will be held financially responsible for any special cleaning, maintenance or repair resulting from the event or activity.
    
6. Full day = more than 4 hours
   Half day = 4 hours or less

Rental Fees

Room Request Process

The electronic Room Rental Request Form is required for all room requests from external groups for law related workshops, meetings or events. Requests will not be considered until the form has been submitted. Submitting the form does not ensure a reservation, only that you have indicated interest. The Registrar’s Office will contact you via email to approve/deny the request. Please allow up to five business days from the time the request is submitted for a response.

Room requests will be approved once all classes for the semester have been assigned classrooms and entered in the Room Book. In general:

• mid August for the fall semester
• mid January for the spring semester
• mid May for the summer semester

Billing

Payment is due according to the terms of your Rental Agreement, generally two weeks prior to the date of your rental. Please refer to your agreement for a specific due date.

Liability

Requirements for State of NH

The State of NH is self-insured, this is sufficient for state-sponsored rentals. 
Each department renting space is required to provide a letter of self insurance for each event they hold.  Letters are usually generated from the State of NH Risk Management Unit.

Requirements for All Others

Acord Certificate of Liability Form 25, with the following elements:

1. UNH Law listed as certificate holder
    
2. General Liability Coverage - $1MM per occurrence, $2MM aggregate
    
3. Workers comp coverage is required if the host will have employees working on site.
   Minimum coverage in the amount of: $100k/$500K/100K
    
4. Liquor Liability Policy required if the host will be serving alcohol on site.

Other coverage we would like to see, but not required

$1MM umbrella policy

*Organizations that do not have the minimum required coverage may buy a one-time “event policy”.  There are many online companies that sell these.

Proof of Insurance must be provided before an event/meeting will be approved.

Emailed required insurance certificates to:
christine.rousseau@law.unh.edu

Equipment and Provisions

Information on A/V equipment by room

Parking

On street parking is available around the campus on the main streets. Please refer to the parking map for locations. Parking is strictly prohibited at all times in the fire lanes, no parking zones, reserved spaces and grassy areas. Parking is also prohibited in the White Park lot. Vehicles parked in any of these areas or found blocking neighboring residents’ driveways may be towed without notice at the owners expense. Event attendees may also park in the school owned parking lots if space is available.

Food Service

Catering Services are only available through the Jury Box Café, housed in the UNH School of Law.
Jury Box Café: (603) 513-5113.

Signage and Decorations

No signage or decorations are permitted without the prior approval of the Registrar’s Office. Tape, tacks or nails are not allowed on any walls, woodwork, tables, monitors or screens. Facility users will be billed for any damages that occur during their event.