Campus Room Rentals

No events, rentals or classes may occur when the school is typically closed without security on duty. Special permission for these events must be obtained by Sergeant John MacLennan.

 Building hours follow the Law Library's operational hours.

• All doors are locked throughout the day. Community members have access to the main entrances during operating hours. The door at 2 White Street is the only access point into the building in the one hour prior to the building being closed each day.
• If there is no security scheduled and the building is normally closed, the department or organization wanting access to the building for event will be billed for security for a 4 hour minimum at a minimum of $49 per hour.
• If school is on curtailed operations, no events, meetings, or classes will take place at the Law School Building.
• Non-UNH Franklin Pierce events after 4pm on weekdays, or anytime on weekend require an extra security officer, to be paid for by the organization/company.
• No events when classes are not in session (winter break, summer weekends, etc.) without security officer present. If an event is scheduled, it would require the organization to be billed for security.       
• Events during finals require a security officer assigned and paid by the organization and should be limited, allowing students to study or take finals.
• Any event with alcohol will require a police officer paid for by the department or organization.

• All room bookings must be submitted using the Room Rental Form.
• Faculty and staff reserving rooms for external groups must be a primary participant in the event and are still required to complete the Room Rental Form.
• Any event considered by the UNH Franklin Pierce to be potentially harmful to the public image of the UNH Franklin Pierce will not be allocated space.
• Rooms may be rented during normal business hours on a space available basis and are not available during exam weeks.  A fee will be charged for rentals that take place outside of normal business hours.  Business hours are 8:00 a.m. – 4:30 p.m.  Monday through Friday.
• Groups renting space will be held financially responsible for any special cleaning, maintenance or repair resulting from the event or activity.

 
Full day = more than 4 hours, half day = 4 hours or less

Rental Fees

The electronic Room Rental Form is required for all room requests from external groups for law related workshops, meetings or events. Requests will not be considered until the form has been submitted. Submitting the form does not ensure a reservation, only that you have indicated interest. You will be notified via email of the approval or denial of the request. Please allow up to seven business days from the time the request is submitted for a response. Room requests will be approved once all classes for the semester have been assigned classrooms and entered in the Room Book.

In general, please request rooms by the following dates:

• Mid-August for the fall semester
• Mid-January for the spring semester
• Mid-May for the summer semester

Payment is due according to the terms of your Rental Agreement, generally two weeks prior to the date of your rental. Please refer to your agreement for a specific due date.

Liability

Requirements for State of NH:

• The State of NH is self-insured, this is sufficient for state-sponsored rentals.
• Each department renting space is required to provide a letter of self insurance for each event they hold. 
• Letters are usually generated from the State of NH Risk Management Unit.

Requirements for all others

• Acord Certificate of Liability Form 25, with the following elements:
• "University of New Hampshire Franklin Pierce School of Law" listed as certificate holder. Address: 2 White St. Concord, NH 03301
• General Liability Coverage - $1MM per occurrence, $2MM aggregate
• Workers comp coverage is required if the host will have employees working on site. 
• Minimum coverage in the amount of: $100k/$500K/100K

Other coverage we would like to see, but not required

• $1MM umbrella policy
• Organizations that do not have the minimum required coverage may buy a one-time “event policy”.  There are many online companies that sell these.
• Proof of Insurance must be provided before an event/meeting will be approved.
• Email required insurance certificates to reservations@law.unh.edu

Damages

Facility users will be billed for any damages that occur during their event.

A/V assistance is provided by UNH Franklin Pierce between the hours of 8:00 a.m. and 4:30 p.m., Monday through Friday. All classrooms and boardrooms on campus have a phone with the A/V Assistance Helpline listed. A/V assistance outside of these hours will incur charges and will have to be arranged at least two weeks in advance of the rental.

On street parking is available around the campus on the main streets. Please refer to the campus map for locations. Parking is strictly prohibited at all times in the fire lanes, no parking zones, reserved spaces and grassy areas. Parking is also prohibited in the White Park lot. Vehicles parked in any of these areas or found blocking neighboring residents’ driveways may be towed without notice at the owner’s expense. Event attendees may also park in the school owned parking lots if space is available.

Campus Map 

If you plan to have food catered for your event, you are required to provide UNH Franklin Pierce with the caterer's name and the contact person.  Your caterer may be required to provide proof of liability insurance. Your agreement will specify if this is necessary for your event.

No signage or decorations are permitted without the prior approval. Tape, tacks or nails are not allowed on any walls, woodwork, tables, monitors or screens.